Proactive Disclosures

DEPARTMENT OF DEFENCE

Information under Section 4 (1)(b) of the RTI Act, 2005
1.	Section 4 (1)(b)(i):	Particulars of organization, functions and duties.
2.	Section 4(1)(b)(ii):	Powers and duties of its officers and employees.
3.	Section 4(1)(b)(iii):	Procedure followed in the decision making process including channels of supervision and accountability.
4.	Section 4(1)(b)(iv):	Norms for the discharge of functions.
5.	Section 4(1)(b)(v):	Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.
6.	Section 4(1)(b)(vi):	Statement of the categories of documents that are held by it or under its control.
7.	Section 4(1)(b)(vii):	Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof.
8.	Section 4(1)(b)(viii):	A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
9.	Section 4(1)(b)(ix):	Directory of officers and employees.
10.	Section 4(1)(b)(x):	Monthly remuneration received by officers and employees.
11.	Section 4(1)(b)(xi):	Budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made.
12.	Section 4(1)(b)(xii):	Manner of execution of subsidy programmes, including  the amounts allocated and the details of beneficiaries of such programmes.
13.	Section 4(1)(b)(xiii):	Particulars of recipients of concessions, permits or authorization granted by it.
14.	Section 4(1)(b)(xiv):	Details in respect of the information, available to or held by it.  Reduced in an electronic form.
15.	Section 4(1)(b)(xv):	The particulars of facilities available to citizens for obtaining Information, including the working hours of a library or reading Room, if maintained for public use.
16.	Section 4(1)(b)(xvi):	The names, designations and other particulars of the Public Information Officers
17.	Section 4(1)(b) xvii:	Such other information as may be prescribed

Section 4(1)(b) (i): Particulars of organization, functions and duties

• Organisation Set Up and Functions

•  Functions of the Department of Defence are as under:

1. Defence of India
2. Civil Defence including protection of vulnerable areas and vulnerable points, internal security- policy/scheme, UN observers in J&K policy and routine cases.
3. School of Foreign Languages, New Delhi, National Defence College, New Delhi, Indian National Defence University (INDU), Kendriya Vidyalayas in Defence Sector, Rashtriya Indian Military College (RIMC)/ Military Schools/ Lawrence Schools, Sainik Schools Unit.
4. All matters related to Crisis Management Plan 2003 and disaster management, preparation of SOPs of MoD on disaster management.
5. Maps restriction policy and matters relating to National Remote Sensing Agency, matters related to Inner Line Policy promulgated by MHA, clearance for aerial photography, loss of aerial photographs/restricted maps, security clearance of mountaineering expeditions/trekking expeditions and adventure activities, security clearance for construction activities in border areas-policy and individual cases, security issues relating to (i) release of frequency spectrum (ii) introduction of value added services (iii) Global mobile personnel communication services (iv) wireless planning and coordination.
6. Security clearance for publication of maps.
7. Canteen Stores Department.
8. Administrative matters pertaining to Remount & Veterinary Directorate of Army HQ/QMG Branch.
9. NOC for construction of helipads, buildings around IAF airfields/installations, NOC for shooting of films etc by private firms/parties around IAF installations.
10. Civilian Services paid from Defence Estimates.
11. All Secretariat functions related to Defence Acquisition Council.
12. Establishment and all other matters of Indian Defence Service of Engineers, Surveyor cadre of MES, architect cadre of MES, barrack and stores cadre of MES, Indian Naval Material Management Service (INMMS), Indian Naval Armament Service (INAS), AFHQ services.
13. Union War Book.
14. All matters pertaining to Himalayan Mountaineering Institute (HMI), Nehru Institute of Mountaineering and Jawahar Institute of Mountaineering & Winter Sports.
15. Hydrographic and related matters.
16. Administrative/establishment matters of Indian Coast Guard personnel.
17. Defence cooperation with countries in North America, South America and West Europe and the Scandinavian countries, Defence cooperation with SAARC countries.
18. Directorate General of Defence Estates.
19. Formation of cantonments, delimitation of cantonment areas, local self-government in such area, the constitution and powers within such areas of cantonment boards and authorities and the regulation of housing accommodation (including the control of rents) in such areas.
20. DGAFMS.
21. Capital head procurements for the Indian Army, Indian Air Force, Indian Navy and Coast Guard.

Section 4(1)(b) (ii): Powers and duties of its officers and employees

Work of the Department of Defence is distributed among different Wings, each headed by a Joint Secretary. Each Wing consists of Divisions, Branches, Sections / Desks headed by Director / Dy. Secy., Under Secretary, Section Officer / Desk Officer respectively, Sections / Desks are manned by subordinate staff viz. Multi Tasking Staff (MTS), Junior Secretariat Assistant (JSA), Senior Secretariat Assistant (SSA), Assistant Section Officer (ASO) etc.

S. No.	Wing	Main items of work
1.	JS(Establishment/ Parliament / Planning) & CISO	Establishment matters of Ministry of Defence (Sectt), policy matters and individual disciplinary cases of civilian personnel, framing of recruitment rules, organization functions & methods (O&M), public grievances, monitoring of contempt petitions, implementation of Official Language policy in the Ministry, all matters related to Parliament, joint consultative machinery meetings with defence employees unions, dissemination of instructions related to cyber security from time to time etc.
2.	JS(Medical)	Administration of Armed Forces Medical Services, PE/WE accounting , Mission iGoT Karmayogi, History Division
3.	JS(Border Roads)	Matters related to Border Roads Development Board, Establishment matters of General Reserve Engineering Force (GREF).
4.	JS(Lands & Works) and SSC	Formation of cantonments, delimitation of cantonment areas, local self-government in such area, the constitution and powers within such areas of cantonment boards and authorities and the regulation of housing accommodation (including the control of rents) in such areas, posting/transfer of civilian officers of MES above the grade of SE & equivalent. All administrative matters related to Sainik Schools, grant -in -aid for infrastructural facilites to all the Sainik Schools, works related to Board of Governors of Sainik School Society.
5.	JS (Ceremonials) & CAO	Conduct of national functions like the Republic Parade, Beating Retreat Ceremony, Martyr’s Day and Independence Day flag hoisting ceremony. HR matters of civilians of AFHQ, manual of security instructions, liasion with Chief Security Officer for security matters related to buildings falling under Defence Security Zone etc.
6.	JS(Armed Forces)	Administrative/establishment matters of Indian Coast Guard personnel, CSD, manpower relating to civilian employees working in the lower formations of Navy (civilians paid from defence estimates only), hydrographic & related matters etc.
7.	JS(IC)	Coordination and follow up of bilateral and multilateral defence cooperation activities with Friendly Foreign Countries (FFCs) etc.
8.	CVO (MES & BRO) & CVO(DoD)	Quarterly Progress Report to CVC, Chief Technical Examiner (CTE) in respect of Military Engineering Services and Border Roads Organization, vigilance matters in respect of employees of Ministry of Defence(Sectt) and Group ‘A’ civilians officers of Service Headquarters, DRDO, Inter-Service Organizations, CGDA and the lower formations of Services Headquarters.
9.	JS(AM & MS)	Capital procurement of ships, submarines for Indian Navy, ships and air platforms for Indian Coast Guard along with capital head procurements of equipment and weapons for Indian Navy and Coast Guard.
10.	JS & AM(Air)	Capital head procurements for Indian Air Force. Scrutiny of Annual Acquisition Plan (AAP) as prepared by HQ IDS.
11.	JS & AM(LS)	Capital head procurements for the Indian Army. Scrutiny of Annual Acquisition Plan (AAP) as prepared by HQ IDS.
12.	Defence (Finance)	Finance Division in the Ministry of Defence. Deals with all matters having financial implication. It exercises control over proposals involving expenditure from the Defence budget and with all the responsibility for internal audit and accounting of defence expenditure. It is fully integrated with the Ministry and performs an advisory role.

Section 4(1)(b) (iii): Procedure followed in the decision making process including channels of supervision and accountability.

The cases are generally processed at the Section/Desk level and the files are submitted to Under Secretary/Deputy Secretary/Director/Joint Secretary/ Additional Secretary/ Special Secretary/ Secretary /Ministers, as per the requirement of each case. In MoD Secretariat,channel of submission -1994 for decision making is in practice and is available with all Wings / Divisions under the Department. This covers all the adjacent points - Click here

Section 4(1) (b) (iv): Norms for the discharge of functions

For the services delivered to the Citizens living within the jurisdiction of Cantonment Boards with the requisite details on norms/standards, real-time updates and grievance redressal through the e-Chhawani Portal - Click here

Section 4(1)(b) (v): Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.

The rules, regulations, instructions, manuals etc. issued by Govt. of India from time to time are followed for discharging its functions.

Scheme for compassionate appointment – Relative merit points and revised procedure for selection

Section 4(1)(b) (vi): Statement of the categories of documents that are held by it or under its control.

Both classified and unclassified documents relating to the business allocated to this Ministry as per the Government of India (Allocation of Business Rules), 1961 are held.

Section 4(1)(b) (vii): Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof.

The Department, generally, does not directly deal with the members of public in relation to the formulation of its policy or implementation thereof.

Section 4(1)(b) (viii): A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

Some of the Committees, councils, boards etc. under Department of Defence are as under:

1.	Board of Control, Canteen Stores Department of India
2.	Board of Governors Sainik School Society
3.	Borders Road Development Board
4.	Central Advisory Committee on NCC
5.	Central Advisory Committee on TA
6.	Central Honours & Awards Committee
7.	Consultative Committee for the Ministry of Defence
8.	Hindi Salahkar Samiti

Section 4(1) (b) (ix): Directory of officers and employees

Directory of the officers

Section 4(1) (b) (x): Monthly remuneration received by officers and employees

Officers and employees in the Department of Defence are being paid monthly remuneration in their respective Pay Band/Level as mentioned below after revision of pay scales by 7th Central Pay Commission and the other allowance as applicable:

S. No.	Post	Level	Pay Band
1	Secretary	17	225000
2	Special Secretary	16	205400-224400
3	Additional Secretary	15	182200-224100
4	Joint Secretary	14	144200-218200
5	Director & equivalent	13	118500-214100
6	Deputy Secretary/Sr.PPS & equivalent	12	78800-209200
7	Under Secretary/PPS & equivalent	11	67700-208700
8	Section Officer/PS & equivalent (NFS on completion of 4 years Service in the grade)	10	56100-177500
9	Section Officer/PS & equivalent	8	47600-151100
10	Assistant/PA and  equivalent	7	44900-142400
11	UDC/Steno & equivalent	4	25500-81100
12	LDC/ Staff Car Driver & equivalent	2	19900-63200
13	MTS	1	18000-56900

Section 4(1) (b) (xi): Budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made

(i) Grant-wise Break-up of Defence Expenditure:

Details of Grant	Actuals 2019-20	RE 2020-21	BE 2021-22
Grant No. 19 MoD (Misc.)	16521.62	15914.06	15257.34
Grant No. 20 Defence Services (Revenue)	207572.15	209312.00	212027.56
Grant No. 21 Capital Outlay on Defence Services	111092.43	134510.00	135060.72
Grant No. 22 Defence Pensions	117810.24	125000.00	115850.00
Grand Total	452996.44	484736.06	478195.62

(ii) Service / Department-wise break up of Defence Expenditure/ Estimates:

 

Details of Defence Services Estimates	Actuals2020-21 (Rev+Cap)	R.E. 2020-21 (Rev+Cap)	B.E.2021-22 (Rev+Cap)
Army	171530.26	177828.95	184176.03
Navy	49833.99	60890.57	56614.23
Air Force	75228.54	86825.98	83867.30
Directorate General of Ordnance Factories	3678.76	636.74	778.88
Director General of Quality Assurance	1017.86	1173.47	1194.40
Research & Development	17375.17	16466.29	20457.44
Total	318664.58	343822.00	347088.28

Section 4(1) (b) (xii): Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

NIL

Section 4(1) (b) (xiii): Particulars of recipients of concessions, permits or authorization granted by it.

NIL

Section 4(1)(b) (xiv): Details in respect of the information, available to or held by it. Reduced in an electronic form.

As available on the website of the Ministry of Defence.

Section 4(1) (b) (xv): The particulars of facilities available to citizens for obtaining Information, including the working hours of a library or reading Room, if maintained for public use.

Website of the Ministry of Defence. However, there is no public library or reading room maintained by this Department for public use.

Section4(1)(b)(xvi): The names, designations and other particulars of the Public Information Officers.

The names, designations and other particulars of the Public Information Officers. Click here

 

Section4(1)(b)xvii: Such other information as may be prescribed.

S. No.	Requirement under the Act	Status
I.	Grievance Redressal Mechanism	The Department of Defence is fully onboard the CPGRAMS portal of DAR&PG. The link to the same may be accessed at "https://pgportal.gov.in/Home/LodgeGrievance/"

 

Section 4(2):  No. of employees against whom Disciplinary action has been proposed/taken. 

 

The information in this regard since 1st January 2024, in respect of CSS/CSSS/CSCS Cadre, is as follows-

Pending for Minor Penalty or major penalty proceedings	Finalised for Minor penalty or major penalty proceedings
0	1

 

STQC Certification and its validity :

MoD/DoD website is compliant to GIGW Standards and STQC Certificate is valid upto 05th April, 2026. Above certificate is uploaded and visible at the footer section, of the MoD/DoD website.